We at Neugart GmbH take the protection of your personal information seriously. The protection of your privacy when surveying, handling and using your personal data is very important to us which we take into account for our business processes with high regard and considering the legal requirements. In accordance with Art. 13 of the European General Data Protection Regulation (DSGVO), we would hereby like to notify you of which personal data belonging to you is processed by Neugart GmbH.
Should the opportunity arise for visitors of the website to enter personal or business-related data (title, name, email address, company name, address), the user releases this data on a purely voluntary basis. The use and payment of all offered services are permitted – if technically possible – without divulging any personal data or disclosing anonymous data or an alias.
Personal data is used to achieve the business purpose or else to establish business contacts and notify customers. As a matter of principle, this data is not disclosed without the customer’s consent. Our customers’ private data is not sold to third parties, nor is it marketed elsewhere. We sincerely promise that we only collect, utilize and apply the data provided by our customers for the purposes mentioned above.
Personal data is required for the full use of our Tec Data Finder (CAD download area). This data is collected solely for internal purposes and is stored using a cookie in our customer database. Information on personal data is also required to provide informational material (e.g. dimension sheets) or to answer individual questions. Furthermore, we only store and use personal data provided voluntarily by you.
Our website has been optimized for the latest browser versions of Internet Explorer/Mozilla Firefox/Google Chrome/iOS Safari. The 3D product animations have been rendered in Web GL format. Chrome or Safari are recommended browsers for the unrestricted use of this format. The website has been optimized for mobile devices like tablets or smartphones.
Integration of services and third-party content
It may be the case that third party content from other websites is integrated on this website, such as videos from YouTube, Google Maps map data or content from other websites. This always assumes that the provider of such content (hereinafter referred to as a „third party provider") has access to the IP address of the user. Without the IP address, the content cannot be sent to that user’s browser. The IP address is therefore required to present this content. We strive to use only content whose corresponding providers use the IP address only for the transmission of content. However, we have no control over whether the third party provider stores the IP address, for example, for statistical purposes. We inform users of this when we are aware of it.
If you would like to receive our newsletter, we require a valid email address as well as information that allows us to verify that you are the owner of the specified email address and that you agree to receive this newsletter. No additional data is collected. We only use this data to send the information requested and do not disclose it to third parties.
You may revoke consent to the storage of your data and email address as well as their use for sending the newsletter at any time, for example, by clicking the “Unsubscribe” link in the newsletter.
In the event that an IP is activated anonymously on this website, your IP address will still be shortened by Google within European Union member states or other member states of the European Economic Area. Only in exceptional cases will the full IP address be transferred to a Google server in the United States and truncated there. Google will use this information on instructions from the operator of this website to analyze your usage of the website, to compile reports on website activity and to provide other services relating to website activity and internet usage as relates to the operator of this website. Google will not associate the IP address transferred by your browser as part of Google Analytics with any other data held by Google.
You can prevent data acquisition by Google Analytics by clicking on the following link. This activates an Opt-Out cookie, which prevents future acquisition of your data when visiting this website:
Server log files
Our website provider independently collects and stores information that your browser automatically transmits to us in so-called server log files. This includes:
- browser type/browser version
- operating system used
- referrer URL
- host name of accessing computer
- time of server request
This data is not stored in such a way as to be personally identifiable. This data is not compiled with other data sources. We reserve the right to retrospectively examine this log data in the event of concrete evidence of illegal activity.
Information on the use of our website: We provide the opportunity to share with Facebook using the widget. The plugins for the social network Facebook (Facebook Inc., 1 Hacker Way, Menlo Park, California, 94025, USA) are integrated into our website. You can identify the use of the Facebook plugin by the Facebook logo on our website. For an overview of Facebook plugins, see: https://developers.facebook.com/docs/plugins/.
When you visit our website, a direct connection between your browser and the Facebook server is established via the plugin. This enables Facebook to receive the information on your visiting our site from your IP address. If you click the Facebook logo while you are logged into your Facebook account, you can link the content of our site to your Facebook profile. This makes it possible for Facebook to attribute your visiting to our website to your Facebook account. Please note that, as the provider of this website, we have no knowledge of the content of the data transmitted to Facebook or how Facebook uses this data. For more information, please see Facebook's data protection statement at https://www.facebook.com/privacy/explanation.
If you do not want Facebook to associate your visit to our site from your Facebook account, please briefly log out of your Facebook account.
To modify your privacy preferences on Twitter, go to: https://twitter.com/account/settings.
Our website uses functions from the LinkedIn network. The provider is the LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA. Each time one of our pages containing LinkedIn features is accessed, your browser establishes a direct connection to the LinkedIn servers. LinkedIn is notified of information that you have accessed our websites with your IP address. If you use the LinkedIn “Recommend” button and are logged into your LinkedIn account, it is possible for LinkedIn to associate your visit to our internet website with your user account. Please note that, as the provider of this website, we have no knowledge of the content of the data transmitted to LinkedIn or how LinkedIn uses these data.
Our website uses functions from the XING network. The provider is XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany. Each time one of our websites containing Xing features is accessed, your browser establishes a direct connection to the Xing servers. To the best of our knowledge, no personal data is stored. In particular, no IP addresses are stored nor is usage behavior analyzed.
For more information about data protection and the Xing Share button, please see the Xing data privacy statement: https://privacy.xing.com/en.
Our website uses YouTube plugins, a site run by Google. The provider is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. Each time one of our websites equipped with a YouTube plugin is accessed, your browser establishes a direct connection to the YouTube servers. The YouTube server then receives information on which of our websites you accessed.
If you are logged into your YouTube account, you are allowing YouTube to attribute your surfing habits directly to your personal profile. You can prevent this by logging out of your YouTube account.
Opposition to promotional emails
We hereby expressly object to the use of contact details published as part of the obligation under German law to provide publication details in an “Impressum” for the transmission of advertising and informational material not expressly solicited. Neugart GmbH explicitly reserves the right to take legal steps in the event that unsolicited advertising material, such as spam email, is received.
We use the data obtained from a request or order together with the e-mail address that you entered to send information. Use of this data is based on Art. 6 para. 1 lit. f of Germany's General Data Protection Regulation (DSGVO). Additional data is not collected but is obtained only if provided voluntarily.
We use this data only to send information and do not provide it to others. The data will be deleted upon cancellation, unless a higher-level legal regulation requires further storage, and will no longer be used as soon as there is no further interest in our products.
Purpose of data processing
Data declared by you when registering is necessary only for Neugart to make the license available for commercial interests in the scope of potential business deals or, in isolated cases, for scientific activities. These conditions are checked using the data entered in the licensing screen.
Furthermore, we use your data for the following purposes:
- offer preparation
We process your information in accordance with the rules of European and German data protection laws (the regulations mentioned in the following are those of the European General Data Protection Regulation, abbreviated to GDPR), i.e. only as far and as long as:
- it is necessary for fulfilling a contract with you or for carrying out pre-contractual measures that are carried out for your inquiry (Art. 6 Para 1 b GDPR) or
- you have given appropriate consent for the processing (Art. 6 Para 1 b GDPR) or
- processing is necessary for safeguarding the legitimate interests of us or third parties, e.g. in the following cases: assertion of claims, defending against lawsuits, detection and elimination of misuse, prevention and clarification of offenses (Art. 6 Para 1 f GDPR) or
- due to legal requirements, e.g. storage of documents for commercial and fiscal purposes (Art. 6 paragraph 1 c GDPR).
Recipients of your information
Your information can be forwarded to the following locations within Neugart GmbH:
Management, specialist departments. Furthermore, the data can be forwarded to so-called processors, i.e. companies who we commission for the handling of your data within the intended legal framework, Art. 28 GDPR (service providers, auxiliary agents). In some cases, we are also legally obliged to transmit certain information to the requesting public authority.
Data transmission to third countries
Your information is not forwarded to locations outside of the EU. If your information is also processed in countries outside of the EU in exceptional cases (i.e. in so-called third countries), this takes place if you have given your express consent for this, or it is necessary so that we can provide you with our services, or it is prescribed by law (Art. 49 GDPR). Furthermore, processing of your information in third countries only takes place if certain measures have been taken to ensure that an appropriate level of data protection is being provided (e.g. adequacy decision by the EU commission or so-called suitable guarantees, Art. 44 et seq. GDPR).
Storage / Deletion of data
Tax-related data is stored for 10 years after the termination of the business relationship and non-tax related data is stored for 6 years. User data of the license is stored for 2 years after expiration of the used license and then destroyed in compliance with data protection.
Processing and scope of data processing (customer and contract information)
On our web site and as part of the use of the login area of our Tec Data Finder (TDF) online configuration tool, we offer users the opportunity to register by providing personal information in order to independently configure a gearbox/motor combination and then request CAD models, technical data sheets and a quote. When doing this, the information is entered into an input screen during one-off registration without a user account or when a user account is created, and is stored and used by us.
A name must be entered, the use of pseudonyms is not possible. We use the so-called double opt-in procedure to activate your user account, i.e. Your registration is not complete until you have confirmed your registration beforehand by clicking on the link contained within a confirmation email that has been sent to you for this purpose. If your confirmation is not received promptly, your registration will be automatically deleted from our database.
Date transmission in the event of contract conclusion for services and digital content
We only transmit personal information to third parties if this is necessary within the scope of the CAD models and technical data sheets and the request for a quote, i.e. to sales partners who assist you on site.
Service providers who are granted the technical permission to do so can also examine the information that you provided during registration. These service providers are order processing companies in some cases. Appropriate order processing contracts have been agreed to for this.
Any other transmission of the information does not take place, or only if you have given your express permission for the transmission. The forwarding of your information to third parties for the purpose of advertising, for example, will not take place without your express consent.
The following data is collected as part of the registration process:
- Registration (company address, first name and last name, department, email address, phone number
- User account (password entry)
- Acceptance of the privacy statement and the usage conditions
The following information is also stored when registration takes place:
- IP address of user and host name of computer used for access
- Time of service inquiry
- Browser type / browser version
- Operating system used
- Referrer URL
Legal basis for the data processing
The legal basis for the processing of the information is the consent of the user as per Art. 6, Para. 1, Item a of the DSGVO (General Data Protection Regulation). If the registration is used to fulfill a contract or carry out pre-contractual measures, it is an additional legal basis for the processing of the information as per Art. 6, Para. 1, Item b of the DSGVO. Within the scope of statistical evaluation, information is also processed on the basis of Art. 6, Para. 1, Item f of the DSGVO.
Purpose of the data processing
Our Tec Data Finder (TDF) online configuration tool can be accessed and used with restricted functionality without registering. If you would like to use the TDF as a registered user in order to obtain CAD models and technical data sheets with motor adaptation, request quotes for gearboxes or track your account activities, you can use the login data of your activated user account or register as a new user.
For important changes such as to the scope of the order or if technical changes are required within the scope of your configuration, we will notify you using the e-mail address or phone number that was specified during one-off registration without a user account or when a user account was created.
If you activate your user account, you will also receive information about our training program.
Your information is also stored for internal system-related and statistical purposes.
Duration of storage
The information is deleted as soon as it is no longer needed to achieve the purpose for which it was collected. As far as the information that was collected during registration is concerned, this is the case if the registration on our web site has been removed or modified.
For the data that is collected for fulfilling a contract (e.g. usage agreement for the provision and purchase of CAD models and technical data sheets) or for carrying out pre-contractual measures, and the information is no longer required to fulfill the contract, even after the conclusion of the contract, it may be necessary to store the contract partner's personal information in order to fulfill contractual or legal obligations.
Information which you enter during one-off registration without a user account is used for two years after it has been made available. Your personal information is then deleted. Deletion of your information that was entered during one-off registration without a user account can also be requested at any time before the deletion period has elapsed.
We process personal information so that customers can participate in online meetings. Subsequently, we would like to inform you about what kind and which amount of data is processed by us (Neugart GmbH).
Swyx-Meeting is a platform, which enables you to participate in online meetings. Via Swyx-Meeting you can communicate live via video and audio with us. If needed, it is possible to share screen content and short massages via chat as part of the audiovisual meeting. Furthermore, integrated user management is possible.
What data is processed?
We process the following personal information if you provide them directly in the service
- Contact information (username and password) of the host
- When dialing in by phone: Telephone number of the participant, if the transmission of the telephone number is not suppressed by the participant
- Freely selectable name of the guest participants in the meeting and color coding (avatar)
- Freely selectable name for the meeting room
- Exchanged text messanges (chat)
- Enabled video data stream (video)
- Activated transmission of the own screen content (screenshare)
- Files uploaded (file exchange)
- Other information (data transfer to other participants) necessary for the functionality of a meeting between host and guest participants
- Traffic data of host and guest participants in your meeting
- Futher personal data entered or transmitted by the end customer or personal data of the end customer transmitted by the controller of the processor
The processing of the data follows the rules of the European General Data Protection Regulation (EU-DSGVO) Art. 6 Para 1b. – the contractual relationship between Neugart GmbH and your company as well as the legitimate interest to provide this service.
Purpos of date processing
The data is processed in order:
- To provide this service
- To detect and troubleshoot errors
The content of the online meetings (audio, video, chat) are at no time recorded by us and no third parties are granted access. In online meetings with recording, only the participants are given access to the recording (also those, who planned to participate in the meeting but did not participate). Before the meeting, participants are asked for consent.
Deletion of data
Your data is stored as long as needed for the fulfillment of the mentioned purposes. Your data is deleted according to the defined deletion periods after the loss of the purpose.
Purpose and legal basis
We process your information in accordance with the rules of European and German data protection laws (the regulations mentioned in the following are those of the European General Data Protection Regulation, abbreviated to DSGVO), i.e. only as far and as long as
- it is necessary for fulfilling a contract with you or for carrying out pre-contractual measures that are carried out for your inquiry (Art. 6 Para 1 b DSGVO) or
- you have given appropriate consent for the processing (Art. 6 Para 1 b DSGVO) or
- processing is necessary for safeguarding the legitimate interests of us or third parties, e.g. in the following cases: assertion of claims, defending against lawsuits, detection and elimination of misuse, prevention and clarification of offenses (Art. 6 Para 1 f DSGVO) or
- due to legal requirements, e.g. storage of documents for commercial and fiscal purposes (Art. 6 paragraph 1 c DSGVO).
Recipients of your information
Your information can be forwarded to the following locations within Neugart GmbH:
Management, specialist departments. The information can also be forwarded to so-called order processors, i.e. companies who we commission to process information within the legally intended framework, Art. 28 DSGVO (service providers, auxiliary agents). In some cases, we are also legally obliged to transmit certain information to a requesting public authority.
Data transmission to third countries
Your information is not forwarded to locations outside of the EU. If your information is also processed in countries outside of the EU in exceptional cases (i.e. in so-called third countries), this takes place if that you have given your express consent for this, or it is necessary so that we can provide you with our services, or it is prescribed by law (Art. 49 DSGVO). Furthermore, processing of your information in third countries only takes place if certain measures have been taken to ensure that an appropriate level of data protection is being provided (e.g. adequacy decision by the EU commission or so-called suitable guarantees, Art. 44 et seq. DSGVO).
Storage / Deletion of data
Personal information that is made available by you for making contact is deleted by Neugart GmbH after 2 years if a business relationship does not come to fruition.
Participants in the customer satisfaction survey
Customer satisfaction is a very important aspect of quality for our organization. We conduct customer satisfaction surveys in order to assess whether our products and services meet the needs and expectations of our customers.
Participation in the customer satisfaction survey is voluntary. It is necessary to provide your personal data to participate in the survey; it is not possible to participate in the survey without providing this information.
Transmission of data on conclusion of the contract for services and digital content
To send invitation e-mails and handle the technical aspects of conducting the customer satisfaction survey, we use service providers who process your data in accordance with our instructions (so-called "data processors"). At the data processor, only the employees responsible for conducting the survey have access to your data.
For this reason, please contact us directly if you have technical or content-related questions. No other transfer of information occurs unless we have received your express permission to do so.There are no plans to transfer or process your data in countries outside the EU.
The following data is collected as part of the customer satisfaction survey:
- Registration (company address, first and last name, e-mail address
For technical reasons, certain data is collected in the course of conducting customer satisfaction surveys. When you open a page of the online survey, our service provider’s web servers automatically record the following in a log file:
- the IP address of your computer,
- the address (URL) of the page that was opened,
- date and time the page was opened,
- any error messages and,
- if necessary, the operating system and
- the browser software used on your device
We use the log file data solely to ensure the functionality of our services ( e.g. error analysis, assurance of the system's security and protection against misuse); this data is deleted after 90 days. We do not link log file data with your name, your e-mail address or your responses.
Legal basis for the data processing
The legal basis for processing the information is your agreement pursuant to Art. 6, par.1, item a of Germany's General Data Protection Regulation (DSGVO).
In other cases, the legal basis for using your contact data for the online survey is our justified interest in the related surveys for the purpose of optimizing our products and services, for statistical evaluations and for market research, Art. 6, par. 1, item f of the DSGVO.
Insofar as log file data needs to be qualified as personal data in individual cases, the legal basis for processing the log file data is our justified interests (their analysis, assurance of the system's security and protection against misuse), Art. 6, par. 1, item f of the DSGVO.
Purpose of the data processing
We use your name and your e-mail address to send you an invitation to participate in a customer satisfaction survey. You will find a general link to the survey in the e-mail. During the survey, we record your responses to the individual questions. Participation in the survey is voluntary, as is answering the individual questions.
In addition, we use the collected data for the purpose of optimizing our products and services, for statistical evaluations and for market research.
The survey results are saved to your customer data.
The information is deleted as soon as it is no longer needed for the purpose it was collected. With regard to the information collected during the customer satisfaction survey, this is the case after two years have elapsed.
Your personal information is then deleted. Deletion of your data that was entered during the one-time registration in the absence of a user account can also be requested at any time prior to expiration of the retention period.
Right to information
With the right to information (Art. 15 DSGVO), you are given a comprehensive insight into the data relating to you and other important criteria such as the purpose of processing or the duration of storage. The exceptions to these rights regulated in section 34 of the BDSG (German Federal Data Protection Act) apply.
Right to correction
The right to correction (Art. 16 DSGVO) includes the possibility of having incorrect personal information corrected.
Right to deletion
The right to deletion (Art. 17 DSGVO) includes the possibility of having information deleted by the responsible authority. However, this is only possible if your personal information is no longer needed, has been processed illegally or consent with regard to this has been revoked. The exceptions to these rights regulated in section 35 of the BDSG (German Federal Data Protection Act) apply.
Right to restriction of processing
The right to restrict processing (Art. 18 DSGVO) includes the possibility of preventing further processing of the personal information you provided for the time being. A restriction particularly occurs during the checking phase of other rights by the affected party.
Right to data portability
The right to data portability (Art. 20 DSGVO) includes the possibility of the party concerned receiving his/her personal information in a normal machine-readable format from the party responsible in order have it forwarded to another responsible party if necessary. In accordance with Art. 20 Para 3 Clause 2 of the DSGVO, these rights are not available if the data processing is required for performing official functions. This is only the case at Neugart GmbH if the personal information is being processed for fiscal purposes.
Right to object
The right to object (Art. 21 DSGVO) includes the possibility of disagreeing with the further processing of your personal information in a special situation, insofar as this is justified by the performance of official functions or public or private interests.
Please feel free to contact us at any time for this purpose, as well as regarding other matters relating to personal data:
If you think that Neugart GmbH is not handling your personal information lawfully, you can lodge a complaint with a state data protection regulatory authority. The responsible state data protection regulatory authority is:
The "Landesbeauftragte für Datenschutz und Informationsfreiheit"
Tel.: +49 711 6155 41-0